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By-laws

1. In these by-laws unless there is something in the subject or context which is inconsistent with the following definition:
(a) “Society” means The Halifax Field Naturalists;

(b) “Board” or “Board of Directors” means the Board of Directors of the Society;

(c) “Registrar” means the Registrar of Joint Stock Companies appointed under the Nova Scotia Companies Act;

(d) “Special Resolution” means a resolution passed by not less than three-fourths of such members entitled to vote as are present in person at a general meeting of which notice specifying the intention to propose the resolution as a special resolution has been duly given.

MEMBERSHIP

2. The subscribers to the Memorandum of Association and such other persons as shall be admitted to membership in accordance with those by-laws, and none others, shall be members of the Society, and their names shall be entered in the Register of Me mbers accordingly.

3. For the purposes of registration the number of members of the Society is unlimited.

4. Every member of the Society shall be entitled to attend any meeting of the Society and to vote at any meeting of the Society and to hold any office, but there shall be no proxy voting.

5. Membership in the Society shall not be transferable.

6. (a) Any person who supports the objects of the Society shall be admitted to membership in the Society upon payment of the membership fee.

(b) Honorary memberships may be awarded annually at the discretion of the Board of Directors.

7. Membership in the Society shall cease upon the death of a member or if, by notice in writing to the Society, she/he resigns her/his membership, or if she/he ceases to qualify for membership in accordance with these by-laws.

MEETINGS

9. Regular Meetings:

The Society shall hold regular meetings on such dates as may be determined by the membership. No notice is required for regular meetings except where the Board approves a change of date, time or place after the membership has determined the same.

10. Annual Meetings:

The annual meeting of the Society shall be held within three months of the end of the fiscal year on such date as may be determined by the Board. The Secretary shall give notice in writing of the annual meeting to all members of the Society at leas t two weeks before the date on which the meeting is to be is to be held. The fiscal year shall be January 1st to December 31.

11. Special Meetings:

Special meetings of the Society may be called at any time by the Board, or upon a written request signed by at least five members in good standing. Such a special meeting must be called within thirty days of such a request. The Secretary shall give notice of all Special Meetings in writing to all members of the Society at least 7 days before the date on which the meeting is held.

12. Accidental failure or omission to give notice for any meeting pursuant to By-laws 9, 10 or 11 does not invalidate the meeting or the proceedings of the meeting.


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